Quoting & Bidding Platform
the Email Quoting and Bid Responding System
Duration
Feb 2021 - Present
Region
USA
Industry
transportation and logistics
The platform is a powerful email quoting and bid responding system for the trucking industry, helping freight brokers and logistics providers streamline, automate, and accelerate their quoting and bidding workflows. We developed smart email plugins for Outlook and FrontApp to enable automated data extraction and instant quoting. Our Bid Board integrates with industry platforms for seamless bid management, while the RFP system processes spreadsheets for multi-lane bidding. A centralized dashboard delivers real-time insights, empowering faster, data-driven decisions.
Know about Quoting & Bidding Platform
Bid Responding System
Bid Board system for quoting
The Core Requirement
The platform is a Leading logistics company
It aims to streamline and automate the sales-to-quoting process for efficiency and transparency.
The aim to Revamp platform
The ask
Rescue & Revamp
Take over, stabilize, and enhance a complex logistics platform without prior handover.
🎯
Platform Transformation
Automate, integrate, and streamline quoting for unmatched speed, accuracy, and transparency.
🚀
The Challenge
01
02
Real-Time Data for Bidroom
Implement a system to retrieve real-time data for the Bidroom feature.
03
RFP File Processing
Support asynchronous processing of uploaded RFP spreadsheets despite non-standardized formats.
04
Database Optimization
Enhance API and database performance to handle increasing users, data volumes, and system loads.
Third-Party Integrations
Enable third-party services, such as bid boards, to create and update data within our system.
how it became the rescue project for us !
#How We Went from Rescue to Reinvention
Despite these hurdles, we took ownership,
stabilized the system, aligned an expert team, and transformed the platform process into a seamless, automated workflow 💯
❌ No Knowledge Transfer– Previous engineer left abruptly with no handover.
❌ Zero Documentation – No records of processes, architecture, or workflows.
❌ No Initial Code Access– Had to gain control and understand the system from scratch.
❌ System & Process Gaps– Manual quoting, critical bugs, and scalability issues needed urgent fixes.
Our Strategy & Approach
The Solution Proposed
We proposed a streamlined solution by integrating & building the plugins with email platforms like Outlook, FrontApp, and Gmail to simplify the quoting process
After assessing the situation, we suggested leveraging historical data and win-loss records to improve quote accuracy and decision-making.
Additionally, we integrated third-party systems like FullCircle, Mecload, and TMS services, optimizing the process and enhancing transparency
Key features implemented
01
02
Bid Board
Consolidates all bid platforms in one place, streamlining bidding and improving efficiency.
03
Request for Proposal (RFP)
Simplifies RFP handling by auto-filling data and speeding up the bidding process.
04
Reports
Provides real-time business insights with a comprehensive, centralized dashboard.
Email Quoting System
Automates quote generation by extracting key email details and integrating with freight rate services.
05
06
Win/Loss Reporting
Tracks bid success rates for better decision-making.
07
Zone Management
Groups zip codes for efficient pricing and routing
08
Custom Equipment Logic
Sets custom rates for equipment based on factors like zones and mileage.
Historical Data
Displays past data to inform quoting and bidding decisions.
Other Features
The Impact We Created
#The Sublime Impact
with sublime
🛠️ Rescued and stabilized the project with rapid issue resolution
💸 Optimized costs by cutting AWS expenses by 60%, boosting efficiency and savings
🧑🤝🧑 Expanded team to align with project goals.
🤖 Automated processes for better efficiency.
📈 Enhanced system performance with scalable solutions.
Discover how you will benefit with Sublime, and experience the lasting impact we've made by driving transformation to Quoting and bidding platform business
The final result
01
02
Real-Time Data for Bidroom
Implemented socket connection for automatic real-time data updates in the frontend without page refreshes.
03
RFP File Processing
Replaced Lambda with EC2 for async file processing and used AI to auto-map spreadsheet headers, enabling accurate and efficient data processing.
04
Database Optimization
Upgraded RDS instance and optimized queries, reducing CPU and IOPS bottlenecks. Revised business logic to minimize data access while ensuring seamless user experience
Third-Party Integrations
Set up a webhook server for third-party services to securely update data via API calls.
How are client feel
TECH VISIONORY
#
Ben
USA
“
Their team is doing a fantastic job, effectively building and managing a complex system in a short timeframe. Their communication and technical skills remain excellent !
Our product serves leading global enterprises
A virtual coffee?
let’s connect !
Get in touch to explore how we can help your business reach its full potential.
Elevating businesses to the Limelight !
Pages
Services
Contact us
210, Iscon Elegance, Prahlad Nagar, Nr. Shapath V, Sarkhej – Gandhinagar Hwy Ahmedabad, Gujarat 380015
©2025 - Sublime Data Systems Pvt Ltd
Your vision
01
Stepping Into the Challenge 🚨
We reverse-engineered the system, identified issues, and began rebuilding it from the ground up to create a solid foundation for future success.
#
We Took Immediate Action
01
Rescued an Abandoned Project 🚀
02
60% AWS Cost Reduction 💡
03
Transformed Chaos into Efficiency 🚛
04
Optimized Freight Quoting & Analytics 📦
Achievements We’ve Accomplished